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Funding for Libraries

2010 GO Bonds for Public and Tribal Public Libraries

SB 1, the "2010 Capital Projects General Obligation Bond Act" was approved by the 2010 Legislature (2010 2nd Special Session) and approved by the voters in the 2010 General Election and is included in the Laws of New Mexico, 2010, 2nd Special Session, Chapter 3, Section 10(B)(1).  

Language from the law:

Section 10. PROJECTS.--The proceeds from the sale of bonds issued under the provisions of the 2010 Capital Projects General Obligation Bond Act shall be distributed as follows for the purposes and in the amounts
specified:
B. for library acquisitions and capital improvements at public libraries, public school libraries, academic libraries and tribal libraries statewide:
(1) to the cultural affairs department:
(a) two million dollars ($2,000,000) to acquire library books, equipment and library resources for public libraries statewide; and
(b) one million dollars ($1,000,000)for supplemental library resource acquisitions, including books and equipment and planning, designing and constructing capital improvements, at library facilities for tribal libraries statewide;

Allocations

How can funds be used?

  • Funds can be used according to criteria in NMAC 4.5.8 and the language in the law. 
  • Tribal Public Libraries 
    • one million dollars ($1,000,000)for supplemental library resource acquisitions, including books and equipment and planning, designing and constructing capital improvements, at library facilities for tribal libraries statewide;
  • Public Libraries
    • two million dollars ($2,000,000) to acquire library books, equipment and library resources for public libraries statewide; 

When can the funds be used?

  • Funds can be used beginning in early winter of 2012 after the library signs and returns the grant agreement.
  • Funds must be spent by May of 2014 and submitted for reimbursement by June 30, 2014.

How do I request reimbursement?

Reimbursement forms:

Request for Payment w/o Notary

Request for Payment with Notary

*Please note for payment requests:

  • If your library is receiving less than $20,000, you do NOT have to have your payment requests notarized.
  • If your library is receiving between $20,000 and $100,000 in GO Bond funds, please note that you are required to have your payment requests notarized (Grant Agreement, Article 9,A,ii).
  • If your library is receiving more than $100,000 in GO Bond funds, please note that you are required to have your payment requests notarized (Grant Agreement, Article 9,A,ii).

Process

  • Non-profit public libraries must have a letter or memo of agreement with a local government to serve as a fiscal agent to expend and receive the funds.  The State Library must receive a copy of the agreement between the non-profit library and local government.  The fiscal agent must sign an agreement with the State Library.
  • Public libraries from incorporated communities and tribal public libraries must have their local government sign an agreement with the State Library.
  • Agreements will be sent out, beginning in January 2012.

Reports

There is an additional requirement to submit reports.  All libraries are required to submit periodic reports as well as a Final Report.

The report form can be found here.

*Please note for the required reporting:

  • If your library is receiving less than $20,000 in GO Bond funds, you are required to send in  annual reports (Grant Agreement, Article 8A) plus a final report at the end of the GO Bond fiscal period (June 30, 2014).
  • If your library is receiving between $20,000 and $100,000 in GO Bond funds, you are required to send in annual reports (Grant Agreement, Article 8A) plus a final report at the end of the GO Bond fiscal period (June 30, 2014). 
  • If your library is receiving more than $100,000 in GO Bond funds, you are required to send in quarterly reports (Grant Agreement, Article 8A) plus a final report at the end of the GO Bond fiscal period (June 30, 2014).

Whom should I contact if I have questions?

  • Patricia Moore at the New Mexico State Library at: (800) 340-3890 or This email address is being protected from spambots. You need JavaScript enabled to view it.

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