Librarians' Toolkit

Acronyms & Abbreviations for Libraries

LIBRARY SPEAK -- Resources for Acronyms and Abbreviations for Libraries

Publishing Photos taken at the library

Publishing Photos Taken at The Library

One of the fun things about library events, such as the Summer Reading Program, is taking pictures of the participants having a great time and sharing that with others -- perhaps on a bulletin board within the library, or posted out on the library's website.

But, in doing so, there are Rights of Publicity and Privacy to consider; for example, did you know that it is a violation of the right of publicity to use photographs from library programs in order to market or advertise the library or to call attention to future programming?  An excellent article in Information Today, "Laws for Using Photos You Take at Your Library," by Bryan Carson covers this and many more points to think about when using children's photographs.

Considerations include:

  • Ask for parental permission before using images of children, whether on the library’s website or elsewhere.  A parental consent form is one way of achieving this.
  • Avoid using the first name and last name of individuals in a photograph. This reduces the risk of inappropriate, unsolicited attention from people outside the library. An easy rule to remember is if a child is named, avoid using his or her photograph; if a photograph is used, avoid naming the child.
  • Consider using group photos rather than photos of individual children.
  • Ensure that the image file is appropriately named – do not use children's names in image file names or ALT tags if published on the web.
  • Ensure that images are appropriately stored and secured on the library’s network.
  • Only use images of pupils in suitable dress to reduce the risk of inappropriate use.

Some websites to visit for additional information:

Internet Watch Foundation

Becta's guidelines on using images and video safely on school websites


American Recovery & Reinvestment Act (ARRA)

The American Recovery and Reinvestment Act (ARRA) is designed to stimulate the economy in these difficult times. ARRA offers opportunities for libraries to receive funding; the first section of this guide provides information on those options. The remaining guide is designed to provide general information to you and your patrons—from job seekers to small business owners and more—about ARRA.

If you know of additional ARRA resources for libraries or patrons, please let us know at 800-340-3890 and we'll include them here.

ARRA Resources for New Mexico Libraries

There are many unknowns yet about ARRA funding available to libraries, such as details about funding for expanding broadband to rural areas. Programs already in place and resources that provide ongoing funding to libraries are listed here. The NM State Library will continue to monitor available information and opportunities and post them here.

  • ALA: What libraries should know about ARRA
    Provides current ARRA news and funding opportunities for libraries, as well as tips for advocating for library funding.
  • How libraries can benefit from the American Recovery and Reinvestment Act
    An article in American Libraries by Emily Sheketoff outlining the types of funding available and how libraries may apply for it.
  • Rural Development Housing & Community Facilities Programs
    These programs help develop community facilities in rural areas, including libraries, schools, childcare, hospitals, medical clinics, fire and rescue stations, police stations, community centers, and transportation. The program received an additional $130 million from ARRA.
  • NM Senior Community Service Employment Program
    In this community service and work-based training program for older workers, participants are placed in a variety of community service positions at non-profit and public facilities, including libraries, daycare centers, senior centers, governmental agencies, and schools. Libraries DO NOT apply for this funding but can inquire about being host agencies. ARRA provided an additional $120 million for this existing program. In NM, the NM Aging & Long-Term Services Department administers this program. Interested libraries may contact Doug Calderwood, Director, Employment Programs Bureau, 505-474-3800, extension 1001, or This email address is being protected from spambots. You need JavaScript enabled to view it. , or click on the link above for more information.

National ARRA Resources

New Mexico ARRA Resources

  • Integrated Stimulus Guide
    A guide from US Senators and Representatives from NM intended to provide information about the programs and funding opportunities available to individuals, communities and businesses in New Mexico through ARRA.
  • NM Recovery and Reinvestment Initiative
    A guide from the NM Office of the Governor with resources, links, and an online form to propose projects for funding.
  • Resources for Unemployment in New Mexico
    Created by the State Library’s Reference staff, this handy guide helps librarians—and their patrons—navigate the State’s unemployment website.
  • Region 6 Regional Recovery Map
    A handy map showing stimulus-funded projects. Region 6 includes New Mexico.

Related Resources

  • Economic & Financial Crisis
    This Mississippi State University LibGuide is a compendium of info from the origins of the crisis to blogs on the topic.
  • The Financial Crisis: Glossary
    A list of terms relevant to the economic crisis.
  • The Role of Libraries in Economic Hard Times: Panel Discussion (Podcast)Libraries today have become multimedia centers, offering not only books but DVDs, e-books and Internet access. They can also be an especially important community resource during times of economic hardship. This podcast from the Diane Rehm Show looks at the future of libraries in a slowing economy. Panelists include Jim Rettig, President of ALA.

Advocacy for Your Library

Library staff are encouraged to use the briefing papers, found in the links below, as educational tools with community stakeholders, including elected officials, funders and program partners, as needed to raise awareness of the specific – and sometimes unique – concerns of libraries around technology deployment.


Job-Seeking in US Public Libraries

Using data from the Public Library Funding & Technology Access Study, this document discusses the range of library resources available to job seekers and the challenges to maintaining these services.


Advocating in a Tough Economy Toolkit

Get tips, tools and messages that work.


Supporting Learners in Public Libraries

The public library is a key agency in supporting the educational and learning needs of every person in the community. Libraries offer vital resources for early literacy development, homework help, homeschool families, continuing education and lifelong avocations.

"Supporting Learners in U.S. Public Libraries" outlines many of the technology resources public libraries provide learners of all ages, challenges libraries face in meeting growing demand, and describes how sustained funding enables public libraries to offer increased assistance and services to their communities.


Internet Connectivity in U.S. Public Libraries

Today’s public libraries are thriving technology hubs that millions rely on for Internet access. In addition to providing free access to computers and the Internet, the majority of public libraries offer Wi-fi access, digital reference and downloadable media. As online services and programs become more sophisticated, the need for higher Internet access speeds for libraries grows.

"Internet Connectivity in U.S. Public Libraries" describes the varied opportunities and obstacles facing libraries in acquiring and providing high-speed Internet access in rural, suburban and urban libraries.


Public Library Funding & Technology Access Study

This study gathers a wide range of data related to computer and Internet access in U.S. public libraries – including the number of computers, barriers to high-speed Internet access, Internet services and trainings available, and funding for technology.


Also see:

Small but Powerful Guide to Winning Big Support for Your Rural Library

ALA's Advocacy University


Orientation for New Board Members

Whether a library is starting its first board or adding a new member, it's very important for the library director and current board president to give new board members an orientation to the library and the board before their first meeting. The orientation should include a tour, invitation to library programs, a library card if the member doesn't have one already, an introduction to available staff, and thank you for volunteering on the library's behalf. This is also a good time for the director and board president to stress the importance of all board members' committment to the board and library.

Each new board member should also receive a packet of information including:

  • list of board member names, contact info, and term expiration
  • board bylaws
  • board meeting calendar
  • list of board responsibilities and desirable characteristics for board members
  • the most recent board minutes, financial statements, librarian's report and other associated documents
  • Association for Library Trustees and Advocates (ALTA) brochure/link to website
  • history of the library
  • library staff positions, names, and contact info
  • copy of library's mission statement
  • library hours
  • funding sources--State Aid, grants, Friends group
  • previous year's usage statistics
  • library policies and plans
  • library program calendar and most recent newsletter
  • Friends of the Library brochure
  • state and national library laws
  • conversation starters for promoting the library
  • Library Bill of Rights and Freedom to Read Statement
  • New Mexico Library Association (NMLA) brochure/link to website
  • Link to New Mexico State Library website
  • the information in this Library Board Fundamentals section

Next: Library Board Essentials & Additional Resources