State Publications Program

The State Publications Depository Program disseminates the information compiled and published by state agencies as widely as possible in order for all New Mexico citizens to have access to the reports, minutes, statistics, newsletters, bulletins, impact statements and countless other studies published each year by the various state agencies and commissions.

This is accomplished through the State Depository Clearinghouse at the New Mexico State Library (NMSL) to which state agencies send 30 copies of all paper publications for filing, distribution and public access. NMSL keeps 3 copies of each publication for historical, research and circulation purposes, sends one copy to the New Mexico State Records and Archives Department, sends two copies to the Library of Congress and distributes all other publications to 19 depository libraries around the State of New Mexico. Web-based and born-digital state publications are filed by state agencies with the State Library, digitally archived and available for permanent access through the State Library's online catalog.

STATE AGENCY INFORMATION:

The depository library system for state government publications was established in 1978 when the New Mexico State Legislature passed legislation setting up the State Documents Depository Clearinghouse at the State Library (18-2-4. J NMSA) and requiring agencies to deposit copies of their publications with the Clearinghouse (18-2-4.1NMSA and 1.25.10.1 NMAC).

State Agencies should file paper publications with the State Publications Clearinghouse via mail, inter-agency mail or in person at New Mexico State Library, State Publications Program, 1209 Camino Carlos Rey, Santa Fe, New Mexico 87507. Agencies should include current contact information and a contact person's name with each shipment. If publications are electronic, please indicate URL on the filing form and email it to Monica Villaire-Garcia at This email address is being protected from spambots. You need JavaScript enabled to view it.

OBTAINING STATE PUBLICATIONS AND GOVERNMENT INFORMATION:

Copies of state publications can be borrowed by visiting the State Library and are listed in the State Library online catalog. They are also available in depository libraries statewide. Other libraries and state employees may request these materials through the State Library Interlibrary Loan Service. Full text electronic state publications can be directly accessed through the State Library online catalog and through some depository libraries' online catalogs.

For assistance finding state documents and state government information call the State Library's Reference Desk at 505-476-9702 or e-mail them at This email address is being protected from spambots. You need JavaScript enabled to view it. .