New Mexico State Library

Technical Services

Technical Services Bureau

Bradley Carrington, Chief < This email address is being protected from spambots. You need JavaScript enabled to view it. >
 

TSB catalogs and processes all materials added by the New Mexico State Library, acquired via deposit, purchase, donation, or digital capture. We follow and uphold local and consortia standards. We teach and train those who use these standards. We are in charge of quality control for the bibliographic, authority, and serial holdings records in both our local system and in our consortium, SALSA, and in our bibliographic utility, WorldCat.

Processing Priorities
Let us know if you have a pressing need.

• Newspapers and periodicals checked-in on day of receipt (SF, ABQ, WSJ, NYT first thing in the morning)
• Microfilm reels received on subscription are checked in on day of receipt
• New purchases cataloged and processed within one week
• Track progress using date on routing slip
• Federal shipment boxes opened and checked against packing slips within one week
• For cataloging newly published state docs will take highest priority
• We will ship state publications to depositories on a bimonthly schedule
• State deposits "copy 2 and copy 3" (the NMSL circulating copies) will be available before the monthly shipment is mailed

Exceptions apply if TSB member is on leave and especially during staff vacancies; we have backups in place for the "book drop" newspapers.

Our 5 Year Report (2011-15)

Projects

• Current project list

TSB Guidelines

• 01-2014 // Shelf-processing
• 02-2014 // Call number prefix in item records
• 03-2014 // Documents not found on shelf
• 04-2014 // State documents processing/workflow
• 05-2015 // Workslips
  • NMSL item templates  (see Polaris client for latest version of templates)
  • Workslip state docs (August 2015)
  • Workslip general (3-13-15)
• 06-2015 // Newspapers in microform
  • USNP fomat for chronology
• 07-2014 // $3 in 856
• 08-2014 // Systems down
• 09-2016 // WorldCat responsibilities
  • WorldCat Principles of Cooperation
  • Guidelines for Contributions to WorldCat
  • WorldCat Rights and Responsibilities for the OCLC Cooperative
• 10-2015 // withdrawing print volumes
  • use current version of form "Request for Disposition" / link on this page
  • example of request
• 11-2015 // SALSA Consortium RDA Cataloging
  • Local RDA guidelines for NMSL
  • OCLC RDA policy statement
  • LC RDA core elements
  • BIBCO RDA core elements
  • CONSER RDA core elements
• 12-2015 // Separate bib records for manifestation versions
  • GPO separate record cataloging policy
• 13-2015 // PSB and TSB creating item records Guideline deleted (When handling items and records TSB will make item records as much as possible.)
• 14-2015 // Cataloging electronic resources
  • examples
  • OCLC guideline
  • PCC Provider-Neutral E-Resource MARC Record Guidelines
  • CONSER Cataloging Manual: Module 31. Remote access electronic serials (online serials); see also 33.18 (online newsapapers) (available in Cataloger's Desktop)
  • Polaris TOMs and MARC Coding
  • WorldCat and Authority Record Quality Control Request
• 15-2016 // Local notes in item records
• 16-2016 // Serials control
• 17-2016 // Subject cataloging
  • New Mexico State Documents Classification System <http://tinyurl.com/nmdocs086> ("live" version; constantly updated)
    • (1978 version for historical interest)
  • GPO Classification Manual
  • CGP
  • WEBTech Notes
  • WebDewey (subscribers only)
  • ClassWeb (subscribers only)
  • GPO guideline on subject headings, including LCGFT
• 18-2016 // Authority Control
  • We are PCC NACO members.  In addition to RDA and the LC-PCC policy statements we also follow these instructions:
    • NACO training modules
    • NACO documentation and updates
• 19-2017 // cataloging + shelf prep GPO FDLP Shared Regional Collection

NM State Publications Distribution Manual

• Distribution overview
• Processing NMSL copies / addendum
• Special treatments